Ozark Public School District
Accounts Payable Director
Essential Duties and Description
Code invoices – get invoices signed – try to pay from statements if available – input into computer – check for accuracy – have treasurer check for accuracy – Gather administrator approval for invoices: LEA Supervisor, Federal Programs Coordinator, Assistant Superintendent and final approval by Superintendent – print and distribute payment in a timely fashion.
Gather up all invoices for CV’s, Walmart and credit cards. Find any invoices that are missing.
Work with LEA Supervisor, Federal Programs Coordinator and ASCIP Coordinator in coding their invoices
Work with the Food Service Director, Transportation Director and Technology Coordinator on getting invoices approved.
Comply with all Audit requirements
Make some of the airline reservations, hotel registrations and register for conferences
Send in hotel authorizations
Alphabetize, code and input absences into computer
Get start up money in August – get money boxes ready including : game sheets, worksheets, ref sheets, W-9’s), count gate money and deposit it – receipt checks for Athletics - take all money to the bank and get change for next game. Deposit startup money made available in August back into bank after last of ballgames.
Send out Hillbilly Activity Center advertising invoices, receipt checks
District Annual Paper order
This is completed through WAESC Cooperative purchasing in March - have a 2 week window
Tier II training in September for Administrative Professional Staff
Activity Fund Sponsors Training: with District Treasurer
Bond Payment notification
Compliance Manager for this task
Help answer the phone when the receptionist is out. Manage the office and pick up the mail when needed.
Technical Financial and Budgeting assistance:
Assist Technology Director providing information for e-rate.
Assist Inventory Coordinator on coding for fiscal assets (equipment).
Assist District Treasurer on coding bills correctly with APSCN and budget.
Duties and Projects assigned by the Superintendent
Tier 1 Training Annually
Attend AASBO classes and get CASBO certification—This is a requirement either before or shortly after employment begins.
Experience in any and/or all of described areas preferred
Contract Days: 240 Days
Compensation: Ozark School District Classified Salary Schedule